DOCUMENT SCANNING & PROFILING

Smart Seek example extraction

Umango Extract is a batch scanning application that delivers speed and efficiency in scanning, naming, indexing and storing of documents.

Documents can be scanned from supported multifunction devices or scanners, or imported from network folders. Data can be extracted and profiled at supported multifunction devices or at a desktop PC. Once captured, the data and document can be routed into a range of office products.

Using data extraction tools such as zonal OMR, zonal OCR, barcodes, keywords and lasso OCR, documents are quickly indexed, named and stored ready for future retrieval. Umango can create a directory tree based on document index values and export in numerous formats including TIFF, PDF, PDF/A or text searchable PDF/A.

If you have a database or document management system Umango can export the document indexing data directly or you may wish to export to one of our standard connectors or export methods.

The application has been specifically designed to be easy to deploy and use across virtually any document scanner or multi function device.

Umango boasts an impressive feature list to deliver flexibility and broad functionality for even the most unusual requirements.

Feature List

Availability

Feature

  • Job set up based on document settings and business rules
  • Job setup includes the ability to create fields on multiple pages of a document (not just the first page)
  • No pricing penalty for the scanner you use with Umango and there are attractive discounts for multiple licenses
  • Watch folders to import PDF, TIF and numerous other image formats directly into Umango (excellent for non-embedded MFD's)
  • Includes job separator sheets for automatically segmenting out documents
  • Zonal OCR to read fixed, defined areas on documents
  • Zonal OMR. Read marks such as ticks, crosses or signatures
  • Key from image supported (the defined area will be zoomed in when processing)
  • Lasso OCR tool to drag over a machine print area to populate an index field
  • Pre index option to enter text that is common to all documents in a batch
  • Create field pull down lists for fixed index value selection
  • Barcode tool to drag over and read a barcode to populate an index field
  • Use a common OCR zone on documents to detect document separation
  • Optional use of Barcode as a page separator (requires additional barcode module)
  • Umango's "Smart Seek" technology locates predefined text then extracts data within the region or zooms for user input
  • Batch processing allows scanning, profiling and exporting of indexed documents at different times
  • Import a CSV file as part of the indexing process for example part numbers, client codes etc
  • Text file export of index data and image paths in either CSV or XML formats
  • Export to numerous destinations and formats such as Sharepoint, TRIM, MYOB, FTP, CSV/XML file or via ODBC
  • Stop and start working within Batches at any time and Umango will resume where you left off
  • Output file formats include TIF, PDF, PDF/Web, PDF/A and text searchable PDF
  • Meta data is embedded automatically into PDF documents to allow for content searching
  • Optional index exporting to any ODBC compliant database
  • Automatically highlight and zoom to a searched text string using Umango Smart Seek
  • Export in the background automatically using processor idle time. No need to sit and wait while exporting large batches of documents
  • OCR both Color and Black and White documents
  • Colour visual aids assist processors in identifying poor OCR/Barcodes reads and prompt for greater scrutiny
  • Page anchors help align fields on poorly aligned documents

Optional Feature Modules

Module

  • OCR
  • Text Searchable PDF/A
  • 1D Barcode
  • 2D Barcode
  • MFD Connectivity
  • Profile At MFD
  • Profile On Tablet
  • Profile On Mobile
  • Profile In Browser
  • eDMS Connectivity
  • ODBC Lookups
  • Office Formats
  • Document Separation
  • OMR

SMALL BUSINESS EDITION

  • 1 Device
  • 1 Device
  • Multiple Options
  • Basic

STANDARD EDITION

  • Optional
  • Optional
  • Optional
  • 5+
  • 5+
  • Optional
  • Optional
  • Optional
  • Multiple Options
  • Optional
  • Sophisticated
  • Optional